INKSCAPE

Draw Freely

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2015 Hackfest Sponsorship

Resolution:

Proposals:

Your vote is needed on several proposals regarding the planned Inkscape Hackfest 2015:

1. Should the $5000 budgeted for the hackfest be spent from reserves to sponsor travel and hotel expenses for Inkscape developers to participate in Hackfest Toronto 2015?

• Yes
• No. Use the budgeted funds some other way: ________________________________________________________

2. Should we adopt a flat reimbursement model (similar to how we did LGM last year), or the proposed ranked reimbursement model (similar to how we did GSoC), or leave it open ended?

• a. Use flat reimbursement. Everyone is sponsored up to the same maximum amount.
• b. Use ranked reimbursement. Long term, high commit developers are sponsored up to a higher maximum than new developers.
• c. Use open ended. We’ll fully cover all valid expenses incurred by the sponsorees.

3. If a flat reimbursement model is used, how should we set the maximum?

• a. Divide the total funds available ($5000 plus donations) by number of attendees.
• b. $2000 maximum each. If this results in actual expenses exceeding the available funds, hold a follow-up vote to determine what to do.
• c. $1000 maximum each. At this level we should be able to cover all expected attendees.

4. If a ranked reimbursement model is used, how should we set the maximums?

• a. As proposed on the Hackfest2015 page[1]; see Background for the amounts.
• b. As with (a) but each of the limits should be raised $500 higher.
• c. As with (a) but each of the limits should be reduced $500 lower.

5. If a sponsoree does not hit their maximum reimbursement amount for the hackfest itself, can they apply the remainder against LGM expenses?

• Yes. Consider LGM and Hackfest expenses lumped together for purposes of reimbursement.
• No. Airfare can be covered by either Hackfest or LGM sponsorship (or split between them), but hotel and food expenses for each event should be handled separately.

Votes:

Background:

We’ve planned a hackfest[1]. We’re undertaking a fundraiser to cover sponsorships, and we’re also budgeting $5000 from reserves for this. We need to hold a vote on the sponsorship levels to make things official.

From the hackfest page, it was proposed to limit maximum sponsorshop amounts to the following, in hopes of spreading the funds across a wider number of people:

• Up to $2000 each for Inkscape developers who have contributed for 3+ years and > 200 commits (About 18 developers qualify, not all currently active)
• Up to $1500 each for Inkscape developers who have contributed for 2+ years and > 100 commits (About 17 additional qualify)
• Up to $1000 each for Inkscape developers who have contributed for 1+ year and > 50 commits (About 24 additional qualify)
• Up to $500 each for any Inkscape contributor listed in AUTHORS file with at least 10 commits by Jan 1, 2015 (About 50 additional qualify)

Tavmjong Bah has volunteered as event coordinator for the LGM and hackfest events.

[1] http://wiki.inkscape.org/wiki/index.php/Hackfest2015