2018 Hackfest Kiel Sponsorship Update 1

Resolution:

Travel expenses for Alex Valavanis and Khaled Hosny will be sponsored to the standard amount for the Kiel hackfest ($2000 each).

Baggage expenses for 1 additional piece of luggage will be sponsored for Chris Rogers to bring camera equipment to record the event.

Proposal:

Voting is needed on funding for additional sponsorship of attendees at the Kiel Hackfest planned for fall 2018.

  1. Add Alex Valavanis as approved for travel sponsorship.
  1. Add Khaled Hosny as approved for travel sponsorship.
  1. Cover additional baggage fee for one additional bag for Chris Rogers to transport camera equipment for use in visual documentation of the Hackfest event.

Email addresses for the above individuals are available from Maren Hachmann [email protected].

Votes:

Board Member 1. 2. 3.
Bryce Harrington a. a. a.
Josh Andler a. a. a.
Tavmjong Bah a. a. a.
Ted Gould a. a. a.
Martin Owens a. a. a.
Marc Jeanmougin a. a. a.
Chris Rogers a. a. a.

Background:

As discussed in recent board meetings, we’d like to make this event more convenient for a wider diversity of people, particularly including newer members of our community and those who contribute to the project in areas other than coding. For past events we’ve used a ranked system that establishes caps based on length of involvement and quantification of contributions, which could potentially inhibit these two groups. Instead, it is proposed that we use a simpler flat cap of $2000.

The Conservancy has asked to know the names and email addresses of approved attendees. Many people do not yet know for certain if they can attend or if so for how long, but the list shows people who have expressed that they might be able to attend. This vote will authorize travel reimbursement for the if they do choose to come. Some of these people are local, or will have travel paid for by other entities, or will only need to travel within Europe, so we expect that most attendees will require less than the $2000 cap. The venue can comfortably hold 12 people, so we are trying to ensure we have about that number of attendees. We may want to recruit alternates if people on the above list won’t be able to come. Thus the list of people should be considered preliminary.

Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel

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