A majority vote of the current board members is required for the following matter.
Budget a maximum of 20,000 euros to fund the travel and location of the developer team’s requested hackfest in Germany for 2023 to be organised by René and Pono?
| Board Member | 1. |
|---|---|
| Josh Andler | a |
| Tavmjong Bah | a |
| Ted Gould | a |
| Martin Owens | a |
| Marc Jeanmougin | a |
| Chris Rogers | a |
In the past, Inkscape has chosen to fund Hackfest costs, including venue, hotel, and travel expenses.
This year’s Hackfest in Bensberg has an estimated cost requirement of up to 20000 € for 10 attendees.
Cost calculation
The fee per attendee is 837 € and is due on the last day of the event, payable via debit or credit card (VISA, Mastercard). A billing address needs to be provided in advance.
hotel room incl. breakfast127 € x 4 days = 508 €
catering service (days 1-4) 70 € x 4 days = 280 €
catering service (day 5) 49 € x 1 day = 49 €
-------------------------------------------- 837 €837*10(attendees)= 8370 €
One attendee (RdH) needs to pay the additional fee for the meeting room.
meeting room (days 1-5) 180 € x 5 days = 900 €An additional 730€ is requested to be used to cover any unexpected expenses, the full balance to be returned if none arise.
In the past, the project has also offered reimbursement of up to 1000€ in travel expenses, to be reimbursed to each attendee upon submitting of travel receipts. Note that there is no per-diem, as all expenses are included with the accommodations. Please see this wiki for more information:https://wiki.inkscape.org/wiki/Hackfest2023_Bensberg
Thus, funds requested for Hotel The vote is for 10,000.00€ in funds to be allocated up-front with the expectation that receipts for rooms, venue, and any remaining balance will be returned upon conclusion of the event. Up to a further 10,000.00€ in travel expenses, to be reimbursed after the event, under SFC’s net30 (days) reimbursement policy, to be refunded to attendees upon submitting receipts for these expenses to SFC.
Pono will be the point of contact for any SFC reimbursement issues.
Total: (up to) 20,000.00€